Posted by Neha in Every business has email server needs for communication purposes for either internal or external or both. Now it is a good question for every business to ponder whether they would like to have their own email server for this purpose or a Hosted Exchange Server for this purpose.
The answer is that it all depends on your preference for IT in house and on the number of employees you have. Also your budget will define which solution you will opt for.
Which is better: Hosted Exchange or in-house Email Server?
Usually companies keep wondering whether they should use hosted exchange email server or set up their own email server. It will all depend on their choice, how much dependence they want on IT, what are their internal IT capabilities, the number of employees they have and their budget.
If you are planning to have an in-house email server then it includes some costs also which you must keep in mind before you go for it. These are some of the main costs you will see:
1. If you choose to have your own email server then it will require regular investments in the hardware. You will be required to upgrade your hardware from time to time to keep optimum levels of performance. You will also be required to have a reliable and stable internet as well as power connection plus a gadget that can keep temperature of your server at optimum levels.
2. You will be required to monitor your email server all the time so as to ensure that it is up and running all the time. You will also be required to hire an IT expert to manage it also.
3. You will also need an anti-spam and an anti- virus software for your email server.
4. You will also be required to keep backups of your server so as to prevent any data losses due to hardware failure or any other failure.
After looking at the above costs and the expertise that you would be required in case of an email server, we can say that having a hosted exchange email server would be very cost effective for you. You will not be required to invest your capital as well as energy in maintaining and managing your email server in case or an hosted exchange email server.
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